Policies & Procedures – Residence Halls

Residence Halls Policies & Procedures


Press up, down, or enter to jump between results

Advertising

Alcohol & Drugs

Colorado State University residence halls are substance free
Alcohol and Drugs

The possession or use of fermented malt beverages, intoxicating liquors, and illegal drugs is not permitted in any of the residence halls. This includes all students regardless of age. Alcoholic beverages may not be used by, possessed by, or distributed to any person under twenty-one (21) years of age. Use, abuse, possession, manufacturing, or distribution of illegal (under federal or state law) drugs including but not limited to marijuana, narcotics, methamphetamines, cocaine, opiates, LSD, mushrooms, heroin, designer drugs such as Ecstasy and GHB, or other controlled substances is prohibited. Use, abuse, or possession of prescription drugs other than for the person prescribed, or for use other than the prescribed purpose is prohibited. Abuse of over the counter drugs or inhalants is prohibited. Possession or use of drug paraphernalia including but not limited to equipment, products, and materials used to cultivate, manufacture, distribute, or use illegal drugs is also prohibited.

Medical and Recreational Marijuana

The possession of a medical marijuana permit does not allow for the possession or use of marijuana in the residence halls. Marijuana obtained for medicinal purposes cannot be stored or used in the residence halls. Recreational marijuana use, possession, and distribution is also a violation of University Housing Policy and the Student Code of Conduct. These activities are illegal for persons under 21; for those 21 and older, these activities cannot occur on any University property. University Guidelines regarding Amendment 64 and Marijuana Use

Building Access & Safety

Keys and Prox Card/Keys

Students are responsible for the keys and/or keyless entry device (called a prox card/key) issued to them by the University.

  • Students living in the residence halls receive up to three keys: a room key, mailbox key, and a building exterior/security prox card/key.
  • Students are not permitted to give their University keys (prox card/key, room key [if applicable], mailbox key) to any individual except for a University representative acting in the scope of their responsibility.
  • Students may not possess or use any unauthorized duplicate University key/prox card/key to a room, mailbox, and/or building entrance.
  • If keys/prox keys/cards are misplaced, it is possible, with proper identification, to check out a pass key from the hall office while attempting to retrieve the missing key(s). If the pass key is not checked back into the office within 30 minutes of check out, a lock change may be ordered, and appropriate charges applied to the student’s account.
  • When returning the pass key, students will be asked to produce their assigned key(s) to demonstrate that they have been located and are in their possession. If the student cannot produce their assigned key(s), a lock change may be ordered and appropriate charges applied to the student’s account.
  • While a pass key(s) is available at the office of each residence hall, students are still required to keep their room keys with them at all times. Students are not permitted to abuse the pass key system. Excessive use of pass keys is considered a security concern and will result in educational and/or disciplinary action(s).
  • Students are permitted up to five free pass keys each semester. Once a student has used their five free pass keys, educational and/or disciplinary action(s) may be applied including but not limited to fines, community service, and/or referral through Conflict Resolution & Student Conduct Services.
  • Keys may be checked out at the main desk for other areas by leaving a picture ID. Some of the areas include study rooms, TV room, student kitchen, and/or music rooms. (Check with your hall’s front desk, Resident Assistant, or A/RD to find out what resources are available in your hall.)
  • Students are responsible for any damages that take place in any hall area while they have the key checked out or are otherwise making use of the space. Students must report any pre-existing room damage to hall staff to avoid being charged for the damages. Additionally, the student will be responsible for the cost of replacement and/or lock change if a key is not returned.
  • Students must return all keys/prox keys/cards at the end of their residence and/or contract. Students will be charged for any key(s) not returned at the time of check out.
Building Access
  • Do not prop or otherwise obstruct the normal operation of any security door in the residence halls. This includes exterior doors and doors on your residence hall floor or throughout your hall.
  • Students are also prohibited from accessing the residence halls prior to the official published date for Hall Opening, after the date for Hall Closing, or during break periods (Fall, Winter, and Spring) without specific authorization.
Building Safety
  • Under no circumstances are students to sit on windowsills, climb out of windows, or be on exterior window ledges. Students also are not permitted to climb on residence hall buildings, ledges, or roofs.
  • Students are prohibited from throwing any object out of room windows, or the window of any public area or lounge in the building.
  • Students are prohibited from removing window screens, whether in a residence hall room or public area. Removal of the window screen is a safety violation and a charge will be assessed for its replacement. Disciplinary action may be taken. Report any lost, damaged, or stolen screens immediately to your hall’s community desk, Resident Assistant, Residence Director, or Assistant Residence Director.
  • When removing your personal room trash and recycling, please use the receptacles located outside of your residence hall. Please do not place personal trash or recycling in stairwells, bathrooms, or public trash cans within your hall.
University Safety Equipment

Tampering with University safety equipment in the residence halls is not tolerated. Students caught altering their room or hall safety equipment may be held financially responsible for replacement and/or disciplinary action will be taken.

Hall Security

Security procedures such as desk services, security patrols, evening lock up, and restricted-access plans are regularly reviewed and open to changes and improvements. Students are expected to observe lock-up procedures and cooperate with programs designed to maintain the security of residents. Propping of entrance doors is prohibited. The Colorado State University Police Department (491-6425 or 911) is on duty 24 hours per day, seven days a week.

Entering a Student Room

If appropriate and practical, the University will not enter a student’s room unless accompanied by the student, their authorized representative, or a second authorized University representative. However, the University reserves the right to enter student rooms for the purpose of inspecting the premises for adherence to fire- and life-safety guidelines, housekeeping, maintenance, necessary repair, or when an authorized agent has reasonable suspicion of a violation of contract that includes: a) an occupant of the room may be physically harmed or endangered; b) damage is being done to University property; or c) University policy is not being adhered to as stated in the University’s General Catalog and the Residence Hall Handbook. University Police may enter a student room under the following conditions:

  • With a warrant for the arrest of a resident of the room, or with a search warrant for the room itself.
  • With the consent or invitation of the resident(s) of the room.
  • To accompany residence hall staff to protect their safety and that of the residents.
  • To continue an arrest which began outside the room.
  • When there is any reasonable ground to believe that the resident is in danger of bodily injury or is endangering someone else within the room.

Emergency Procedures

  • For emergencies call 911.
  • Tell the dispatcher what the situation is and stay on the phone until all questions have been answered and the dispatcher tells you to hang up.
  • Residence hall staff should then be called immediately and informed of the emergency.
  • Refer to the http://safety.colostate.edu/ for more information on emergency procedures.

FERPA

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. For more information see the Colorado State University General Catalog or visit the FERPA website

Fire Safety

Fire Safety Enforcement

These fire- and life-safety standards are intended to assist you with basic starting points in decorating your living area. Variations of personal likes and needs are endless and cannot all be covered in written standards. Your Resident Assistant (RA), Assistant Residence Director (ARD), or Residence Director (RD) can provide you with answers to specific questions that may not have been covered here. If you have questions or concerns about what may or may not be appropriate or allowable, please ASK FIRST. Your residence hall staff may be very helpful in providing or obtaining the correct information for you before any unnecessary time or expense has been generated. Enforcement of the fire- and life-safety standards is everyone’s responsibility. Your residence hall staff and other University health and safety officials will be involved in observing and monitoring all standards. Periodic inspections of student rooms help promote fire- and life- safety awareness, as well as identifying any noncompliance of safety standards. Housing & Dining Services works in conjunction with the Poudre Fire Authority in evaluating fire- and life-safety issues. The Poudre Fire Authority (Fort Collins Fire Department) and Colorado State University Police Department may also be involved when more difficult interpretations are required. Your cooperation in changing or removing any unsuitable materials or life threatening conditions is appreciated. When a fire alarm is activated all residents, guests, and staff are to evacuate the building immediately. NO EXCEPTIONS!

Fire Safety in Student Rooms

Most residence hall fires are caused by candles, open-flame cooking equipment, or overtaxed electrical systems. Toxic gases in smoke, usually caused by burning plastic, can render a person unconscious in a few seconds. To make your room fire-safe, you must follow the guidelines: Smoking is not allowed in any of the residence halls.

  • Door Decorations Minimize posters and pictures on your door. These items are combustible. The doors act as a barrier in the event of a fire, and combustible materials attached to the door could get hot enough to ignite and spread fire into your room.
  • Ceiling Decorations NO ceiling attachments
  • Wall Decorations Posters and wall hangings are acceptable. Cloth wall hangings, however, must be treated with fire retardant and cannot cover more than 20% of wall space in the room as determined by HDS staff.
  • Halogen Lamp Halogen lamps ARE PROHIBITED.
  • Candles and Open Flames Due to fire safety and the Poudre Fire Authority’s adoption of the 2006 International Fire Code, candles (including unburned or decorative) and any items with an open flame or exposed heating coils are Not Allowed in residence hall rooms. Incense burning is also not permitted.
  • Flammable Liquids Kerosene, gasoline, lighter fluid, and other flammable liquids are NOT permitted in the residence halls.
  • Appliances The misuse and illegal use of electrical appliances create serious hazards in residence halls. Only safe, relatively low-wattage appliances are permitted in your room. These include hair dryers, shavers, hot curlers, study lamps, radios, televisions, DVD and CD players, electric blankets, thermostatically controlled coffee makers, popcorn poppers, small microwave ovens, and compact refrigerators. Do not cook with open flames or coils (no toasters, toaster ovens, or electric coil cook tops) and do not leave food in an appliance unattended. Fires have even been caused by popcorn burning in a microwave!
  • Electrical Fixtures Electrical light fixtures are not to be modified in any way. If additional outlets are needed, special multiple-outlet boxes with built-in breakers can be purchased at a hardware store. Each power strip used must be plugged into a wall outlet – do not plug power strips into other power strips. Appliances such as microwaves and refrigerators must be plugged directly into a wall outlet, not an extension cord or power strip.
  • Holiday Decorations Party and holiday decorations have contributed to fire damage and loss of life in residence halls around the country. Therefore, only artificial trees are permitted in student rooms or lounges. Holiday lights cannot block access to the room by the doorway or the windows. They cannot be hung from the ceiling. Flameproof materials are available at local retailers.
  • Social Gatherings in Private Rooms: Must be contained entirely within the room and comply with maximum occupancy limits and Quiet and Courtesy Hour guidelines.
Fire Evacuation/Escape

In emergencies, panic can be your worst enemy. To reduce panic, plan ahead. Before an emergency arises, make sure you know the location of exits and your meeting area (check with your RA). In a fire situation:

  • Don’t panic; stay as calm as possible. You will need to think clearly to make the right decisions.
  • Feel the door knob with the back of your hand or palm to test for heat.
  • If the door is cool, brace yourself against it, and open it slowly to check for flames and/or smoke.
  • If there is smoke in the air, stay low and move quickly in a crouched position or crawl to the nearest exit.
  • The most breathable air is always near the floor.
  • If one exit is blocked, try the next nearest exit.
  • Alert others by shouting or knocking on doors as you make your way to the stairs.
  • Always escape via stairs – never use elevators.
  • Once you evacuate, report to your meeting area
  • Follow directions of fire and police personnel, and never re-enter the building until authorized.

Failure to evacuate a building is taken very seriously by the Department of Housing & Dining Services and could result in disciplinary action. There are fire evacuation diagrams and fire extinguishers located on every floor as well as in the main office of each residence hall. Please take time to familiarize yourself with the locations of fire exits, fire extinguishers, and pull-alarm stations in your residence hall. Tampering with fire extinguishers can leave you and others unprotected in case of a fire. Please remember, false alarms could reduce the response of residents when a fire occurs. If hall residents can’t trust the legitimacy of the fire alarm, they may find themselves trapped by fire in a real emergency. Abuse of fire equipment, false alarms, and arson are serious crimes. Violators are subject to fines, University disciplinary procedures, and criminal prosecution.

If You are Trapped During a Fire

If the door to your room is hot to the touch and/or smoke is seeping in around it, don’t open it. Remain calm! The walls, ceilings, floors, and doors of your room are designed with fire safety rated materials which allow for some fire resistance and therefore time to summon help. Pack the space under the door with wet towels, sheets, or clothing to keep the smoke out. Open the window (if you are on the first floor, you may be able to escape safely). Let people know that you are trapped. Dial 911 if possible, wave a towel, sheet, etc. out your window, and yell. Stay low on the floor near the window. Placing a wet handkerchief or towel over your face and head is helpful in smoke-filled rooms. Remember that few people burn to death in fires. Most people die from smoke or poisonous gas inhalation. Often, this results from panic caused by lack of knowledge. So, plan ahead and be prepared! Knowing your escape route and the location of your meeting area, as well as following the Fire Safety guidelines, is your best defense.

First-Year Living Requirement

CSU requires that all newly admitted first-year students (Admissions Type “New”) and transfer students with fewer than 15 post-high school credits, who are single, under 21 years of age, and not living with their parents in the Fort Collins area, live in the University residence halls for the first two consecutive terms of their attendance. Credits taken concurrent with high school and/or credits attained through Advanced Placement (AP) do not apply towards living experience.

Gambling

State law prohibits organized gambling in University residence halls.

Guest Policy

A guest is defined as any individual who is not a contracted resident of the specific residence hall, floor or room in question. Each guest must have a resident host and be escorted at all times on residence hall floors (and must be escorted in public areas from midnight until 7:00 a.m.) Residents are responsible for notifying guests of University and residence hall policies and procedures and will be held accountable for the behavior of their guests. Unescorted non-residents will be required to leave the building. Students may entertain their friends in their rooms and visit in other rooms at any time, as long as consideration is given to the rights of roommates, suitemates, and other floor members, and the community standards to which they have agreed.

  • Rights to sleep, study, and feel comfortable in one’s own environment take precedence over social uses of a room.
  • Residence hall keys or keyless entry devices (prox keys/cards) may not be given to a guest for any reason.
  • Overnight guests are permitted if it is acceptable to roommates.
  • Guests may stay no more than two consecutive nights.
  • Guests are expected to use facilities appropriately.
  • Overnight guests are not permitted before classes officially begin each semester, after classes officially end, or during finals week.

Hall Contract Guidelines

All newly admitted first-year students (Admissions Type “New”) and transfer students with fewer than 15 post-high school credits, who are single, under 21 years of age, and not living with their parents in the Fort Collins area, must live in the University residence halls for the first two consecutive terms of their attendance. Credits taken concurrent with high school and/or credits attained through Advanced Placement (AP) do not apply towards living experience. First-year students wishing to reside off-campus in the Fort Collins area with their parents or for reasons other than those listed above may request a special exemption by filling out the Request for Exemption Form. The Residence Hall Contract is a legally binding document for the entire academic year. Students are required to fill out the hall contract upon arrival to the residence halls. Failure to complete the contract for any reason, including disciplinary removal from the University or residence hall, will result in a contract breakage charge and room and board charges through the date of checkout. Students who have met the two-semester live-in requirement may move off campus at any time, but they will be charged for failure to complete their contract, and room and board charges to the date of checkout. Please contact the Assignments and Billings Office at (970) 491-4719 for the monetary amount. Under the following circumstances the resident will not be responsible for the charge:

  • Graduation at the end of fall semester
  • Dismissal by the University Scholastic Standards Committee
  • Required University academic programs demanding residency outside the Fort Collins community

Students who are forced to terminate their contracts because of illness, family emergency, or other unexpected events may request a waiver of the charge. Requests for an exemption to live off campus based upon financial need and environmental complaints (noise, etc.) are not approved. Residence hall staff will work with the student to resolve these problems utilizing other alternatives such as Financial Aid, room changes, etc.

Hall & Room Safety

Colorado State University is committed to providing a safe living environment for all residents. Personal security in and around campus residence halls has been approached proactively, and personal security in a student’s residential living space has the highest priority. Residents should feel safe and secure in their rooms. To travel from outside a residence hall to a residential room, residents have to successfully pass through a series of access control points. This prox card/key access allows residents to enter their hall, floor, and common living spaces. Guests must always be escorted beyond public areas into the residential living area of any building. For emergencies on campus call 911. Housing & Dining Services has taken many steps to improve the safety of its residents:

  • Student doors have heavy duty, high security locksets on solid core doors.
  • Door viewers on student doors.
  • All residence hall access areas have 24-hour locks with prox card/key access only.
  • Fire sprinkler systems in each residence hall.
  • Smoke and fire detection systems in all halls.
  • Crash bars on all exit doors.
  • Security devices on first-floor windows.
  • Emergency power systems and locked window screws in Durward and Westfall Halls.
  • Community bathrooms equipped with security locksets.
  • All exterior doors in the residence hall system are monitored for proper closure and alarmed to alert staff when not secured
  • All external fire tower doors are designated “Emergency Exit Only” and will activate an alarm if opened.
  • Travel between any public areas, via a stairwell, corridor, or other passages, to the residential living areas have access controls.
  • Front desk coverage 24 hours a day, 7 days a week*, and CSUPD Community Liaison. (*Aspen, Alpine, and Piñon halls have reduced front desk coverage.)

The success of our hall security system depends on everyone who resides in our communities thinking “safety first.”

Harassment & Hate Crimes

Bias Motivated Crimes & Incidents

Bias motivated incidents are non-criminal activities against a person or property that is motivated, in whole or in part, by the offender’s bias against perceived or actual race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or gender expression. Bias incidents are prohibited in the residence halls. Bias motivated crimes are prosecutable offenses committed against a person or property with the intent to intimidate or harass another person because of perceived or actual race, ethnicity, nation origin, religion, ability, age, gender, gender expression, socioeconomic status or sexual orientation. Hate crimes are prohibited in the residence halls.

Harassment and Hate Incidents

Colorado State University reaffirms its intention to create and maintain a work and study environment for faculty, staff, and students that is fair, humane, and responsible. This environment supports, nurtures, and rewards people on the basis of such relevant conditions as ability, performance, dedication, and diligence. The Student Code of Conduct prohibits the harassment of any member of the University community, meaning verbal or physical harassment, on the basis of gender, race, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or gender expression. The Code also prohibits abusive conduct, including physical abuse, verbal abuse, threats, intimidation, stalking, coercion, and/or other conduct which threatens or endangers the physical or psychological health, safety, or welfare of one’s self, another individual, or a group of individuals. Students should refer to the General Catalog and/or the website of the CSU Office of Equal Opportunity (OEO) for more information about the University’s sexual harassment policy and other harassment policies, and the procedures for bringing a complaint: www.oeo.colostate.edu. The University encourages anyone who may experience harassment to report such incidents to the OEO or other University administrators.

Videotaping and Camera Use

Consistent with state law and University policy, persons living in or visiting the University residence halls have rights as well as responsibilities regarding the privacy of others. No person may video/audio record, or take photographs of any person without that person’s explicit knowledge and consent. Private locations include, but are not limited to, residence hall rooms, bathrooms, and lounges. In accordance with the University Electronic Surveillance Systems Policy, Housing & Dining Services maintains video and audio security recording equipment in select, designated public areas of the residence halls such as building entries, elevators, and lobby areas. Any recordings made by these devices are for the purposes of monitoring and responding to issues of student and community safety and violations of the law and/or University policy. Tampering with or damaging recording equipment is prohibited.

Door Decorations

Students may post decorations or message boards on no more that 50% of their exterior room door. The exterior of the door may not have any wording or material that is obscene, pornographic, bias motivated or disrespectful to the community and its members.

Immunization Policy

Colorado state law requires all students who were born on or after January 1, 1957 to provide proof of two vaccinations for measles, mumps, and rubella prior to enrollment at CSU. The completed immunization record must:

  • Include your name and birth date.
  • Show proof of two vaccinations for measles, mumps, and rubella (MMR) given no earlier than 4 days before the student’s first birthday. There must be at least 28 calendar days between the two vaccinations.
  • Include the day, month, and year of vaccinations.
  • Be signed by a doctor, nurse, or school official and dated after the last MMR.

Additionally, college students who live in residence halls are at increased risk of contracting meningococcal disease. The Centers for Disease Control (CDC) recommends that all incoming students who will be living in the residence halls be vaccinated against this deadly bacteria. Since 2011, the CDC has recommended that if a student has received a meningococcal vaccine before age 16, he or she should receive a one-time booster dose, preferably between ages 16 and 18. If the first dose was given after the 16th birthday, a booster is not needed. For further information about these and other vaccines, please contact the Immunizations Clinic at the CSU Health Network. Phone: (970) 491-6548 Fax: (970) 491-0268 Email: CSUHN_immunize@mail.colostate.edu Website: http://health.colostate.edu/services/medical-services/

Maintenance

Bathrooms are cleaned on the following schedule:

  • Braiden, Corbett, Parmelee, Summit (two rooms share a bathroom) –cleaned weekly
  • Academic Village (rooms have individual bathrooms) – cleaned every other week
  • Allison, Durward, Edwards, Ingersoll, Newsom, Westfall (central bathroom) – cleaned daily

Residents must clean their own rooms and take their trash/recycling to the dumpster/recycling areas outside. Vacuums, limited cleaning supplies, and trash and recycling bags are available.

Noise & Disruption

Compliance With Officials

Residents and their guests are expected to comply with the verbal or written directions of any University official or police officer acting in the performance of their duties and in the scope of their employment.

Dining Center Behavior

Students are required to present a valid CSU ID upon entering the dining centers. Dining privileges are not transferrable in part or in whole. Students who allow others to use their card will have their ID confiscated. Guests dining with students must be sponsored as a guest via a valid guest meal swipe. Parents/guardians are welcome to eat with their student up to twice every two weeks, compliments of Housing & Dining Services. Only one to-go meal may be taken at a time, and the container must fully close. Upon departing the dining center, students are allowed to take one piece of fruit, a cookie, or an ice cream cone, along with a beverage in a wide-mouth water bottle. Students are not to leave the dining center with any other food or dish ware. Verbal or written abuse, threats, intimidation, violence, or other forms of harassment and unruly behavior against any student or staff member is not tolerated. Smoking is not allowed in the dining centers as well as other prohibited items which include alcohol, drugs, drug paraphernalia, weapons, recreational equipment (longboards, skateboards, etc.) and outside food or drinks. Students must wear proper attire to enter the dining centers including shoes and shirts.

Quiet Hours

Students have the right to sleep and study in the residence hall environment. It is very important that residents take the responsibility to follow the Quiet Hours and Courtesy Hours Policies in the hall. Courtesy Hours are in effect 24 hours a day. This means that even on weekends, residents have the right to sleep and study and may ask other students to keep the noise level down if they are being bothered by excessive noise. A Quiet Hours violation is defined as any noise, from any source, being audible two doors away from the source, or an individual’s failure to comply with Courtesy Hours.

  • On all days when classes are held the following morning (Sunday through Thursday), Quiet Hours are in effect from 10:00 p.m. through 7:00 a.m.
  • Weekend (Friday and Saturday) Quiet Hours are from 11:00 p.m. through 10:00 a.m.
  • Quiet Hours and Courtesy Hours are also in effect for courtyards and those areas directly surrounding the residence halls.
  • Quiet Hours are in effect 24 hours per day during finals week.
Sports & Activities in Hallways

No sports or physical activities are allowed in or immediately around the residence halls. This includes hallways and corridors of the building due to the potential for Quiet Hours violations, damage to University property, harm to individuals, and disturbance of fellow hall members. Types of prohibited activities may include, but are not limited to:

  • Throwing objects (Frisbees, footballs, snowballs, etc.)
  • Wrestling
  • Floor hockey
  • Bowling
  • Boxing
  • Inline skates
  • Skateboards/Longboards
  • Bikes
  • Paintball
  • Airsoft guns
  • Slack lining

Additionally, due to several safety and fire concerns widely covered in the media, the use, possession, or storage of Hoverboards, Swagways, IO Hawks, Skywalkers, and similar devices, is prohibited in the CSU residence halls and apartments until further notice.

Passive Involvement

Being a member of a community means understanding and adhering to community standards and policies. It also means taking an active role in the development and well-being of that community. One community role is to ensure that community standards are upheld. As a community member, you are responsible for your behavior, the choices that you make, and the behavior of your guests. It is our hope that you will choose to abide by all University and housing policies as well as community standards. If you are ever in the presence of a policy violation, you have some choices:

  • you may attempt to stop the violation,
  • you may contact residence hall staff, or
  • you may remove yourself from the situation

If you choose to remain at the scene of a policy violation, you may be included on the incident report and may be held accountable for a policy violation.

Pets & Service Animals

Pets

No pets are allowed in residence halls or adjacent grounds. One exception is that residents are permitted to have fish in their rooms. Students are permitted to have aquariums providing the aquarium is stocked with (non-dangerous) fish only. Aquariums must be no larger than 25 gallons. Snakes, turtles, salamanders, newts, frogs, and rodents are specifically prohibited. The definition of aquarium is based upon the contents, not the name of the container. Residents having pets other than fish in their rooms may face disciplinary action and be charged for damages and/or cleaning.

Service & Emotional Support Animals

Colorado State University recognizes that some types of disabilities may require animal assistance as an accommodation. There are two categories of animals that may be allowed on campus to provide assistant to students with disabilities – service animals and emotional support animals. Students with a disability that necessitates the assistance of an animal may work with the Office of Resources for Disable Students for management of the accommodation. Students are responsible for behavior of the animals in regard to other standard policies of the residence halls and city codes. This includes but is not limited to maintaining proper control of the animal, clean-up of University grounds, and liability for any damages caused by the animal. Students may be required to complete a supplemental agreement with the Residence Director and in consultation with the Assistant Director for Administration and the Resources for Disabled Students (RDS) office. For the full guidelines on service and emotional support animals, please see the RDS website Animals in training must be with their trainer at all times and are not allowed to reside in the facilities. The training of service animals is limited to public areas in the halls.

Property Damage & Theft

Damage

Students are liable for any damage that they cause to University property and may need to pay replacement or restoration costs. Students representing an informal or organized group that sponsors a social event are liable for any damage to University property that occurs in connection with that event. Students are expected to assist staff by accepting responsibility for damage to University property, and to identify those students who are responsible for such damage. Extensive or recurring damage to community areas may result in charges being incurred by the community and possible disciplinary action.

Theft & Stolen Property

Theft or unauthorized use of University or others’ personal property is prohibited. The Colorado State University Police Department (CSUPD) will be informed of all cases of stolen property. The police may choose to refer the student to the student conduct system or file charges.

Personal Property

The University is not responsible for loss or damage of personal property.

Community Furnishings

All furniture located in public areas must remain in those locations. Removal of furniture from designated areas will be considered theft.

Pranks & Practical Jokes

Individual or group pranks and practical jokes that may lead to any of the following are not permitted:

  • Actual or perceived harassment
  • Accident
  • Injury
  • Damage to University property
  • Damage to personal property
  • Damage that requires abnormal and/or unnecessary cleaning of residence hall buildings and facilities

Renter's Insurance

The University does not cover personal possessions that are lost, damaged, and/or destroyed by accident, theft, or other means while residing in or making use of University premises.

Residents are strongly encouraged to purchase renter’s insurance. A renter’s insurance policy covers your personal possessions such as your computer & other electronics, clothing, and school supplies from loss as well as other charges caused by negligence (for example, if you cause damage to the facility that also damages your neighbor’s belongings). Where applicable, a resident’s family’s homeowner policy may provide full or partial coverage. Contact your family insurance company for additional information.

Reporting Hazards

Report non-emergency hazards to the hall office or duty staff right away. The information will be passed to the appropriate department for correction. In emergency situations, dial 911. Always remain on the line until the emergency dispatcher has adequate information and tells you that it is okay to hang up (if your safety is threatened at the location of the telephone you are using, evacuate the area).

Blood Borne Pathogens

Due to the serious nature of blood borne pathogens, students finding blood, vomit, or other bodily fluids in bathrooms, residence hall rooms, or common areas should report it immediately to residence hall staff. Students responsible for these incidents may be billed the cost for clean-up, including after-hours labor rates. Staff will complete the cleaning to assure safe decontamination of the area.

Roommate Agreements

Living Together

Here are some things you may want to consider discussing with your roommate(s), regarding the use of your room environment.

Communication
How will you communicate with each other when there is a problem? What do you feel comfortable or not comfortable talking about?

Arranging the Room
It is important to arrange and decorate your room when you have both arrived so that each of you has some ownership in your environment. If you want to rearrange your room in the future, be sure to talk to each other first. When decorating (i.e. on your walls and outside on your door), please be considerate of each other and make sure that you are both comfortable with the posters, pictures, etc. that you display.

Chores and Cleanliness
Discuss expectations for room cleanliness. Knowing each other’s habits can help alleviate stress later. Do you prefer a clean room or are you likely to leave items lying around? How clean does your room need to be? How often should you clean – on a daily basis, or when there are visitors? How will you share responsibilities?

Sleeping/Alarm Clock
Where will your alarm(s) be placed? What about the snooze button? What happens if someone is sleeping through the alarm? How much sleep do you need nightly? How will your class schedules affect your sleeping habits? What time do you go to bed? What time do you need to get up? How will you work through differences in sleeping patterns? Will you use a fan or keep windows open?

TV/Stereo
During what hours will the TV or stereo be used, and at what volume?

Studying/Noise
What do you each define as noise, and what is too loud and what is not? What environment do you need for sleeping and studying in the room? At what times should noise be minimized? What activities will take priority in the room when there is a conflict? When do you plan on scheduling study time, and how much time? Will you take breaks? What are your class schedules like?

Sharing Food
Will you buy groceries together or individually? If you have food in the room, can roommates borrow food from each other? If so, how soon should it be replaced or paid for?

Personal Belongings
Will you share or borrow any personal items? Which items cannot be used by anyone other than the owner? Set clear expectations for the use of these items: Is permission is required to use them? Is maintenance is required? If you purchase items together, how will you split the bill, and who will own them at the end of the year? If you do share some belongings, make sure they are accessible to all roommates and are not hidden or locked away.

Privacy
How do you feel about privacy? How are your needs different?

Guests
How do you feel about overnight guests, or overnight guests of a different gender? How often may guests visit and how long can they stay? Does there need to be advanced notice or discussion? Where will overnight guests sleep? Do you have any rules about cleaning up after guests? Who is responsible when your guest is in the room for a long period of time and you are not? (FYI, the residence hall policy states that overnight guests are permitted if it is acceptable to all roommates, and guests can stay no more than two consecutive nights, and not during finals weeks.

Mail
You share a mailbox, so what are you going to do with your roommate’s mail when you pick up yours? Will you leave it in the box or bring it up to the room? Where in the room will mail be placed?

Roommate Bill of Rights

As a member of our community, you have important rights that are outlined in the Roommate Bill of Rights:

  • The right to read and study free from undue interference in one’s room. Unreasonable noise and other distractions inhibit the exercise of this right.
  • The right to sleep without undue disturbance from noise, guests of roommate(s), etc.
  • The right to expect that a roommate(s) will respect one’s personal belongings.
  • The right to a clean environment in which to live.
  • The right to free access to one’s room and facilities without pressure from another roommate(s).
  • The right to privacy.
  • The right to have guests with the expectation that guests are to respect the rights of the host’s roommate(s) and other residents of the floor and hall.
  • The right to correct problems. Residence hall staff is available for assistance in settling conflicts.
  • The right to be free of fear and intimidation, physical and/or emotional harm.
  • The right to expect reasonable cooperation in the use of “shared” appliances (microwave, refrigerator, etc.) and a commitment to have agreed-upon payment procedures.
  • The right to be free of peer pressure or ridicule regarding your personal choices.
If you are concerned that your rights are not being honored, please discuss your concerns with your roommate, and seek assistance from your RA if necessary.

Communication

Early and frequent communication is critical to keeping a good relationship with your roommate(s). Living with others can be challenging, but you can make your relationship a success by:

  • Having respect
  • Being flexible
  • Appreciating your differences
  • Being willing to communicate
  • Having genuine care and regard for others
  • Being willing to compromise, but also asserting your rights
  • Being honest with your feelings
  • Keeping in mind what rights you value the most
  • Considering not what is ideal, but what is reasonable
  • Working on what you can agree about, but not arguing about difficult subjects (you can ask your RA to mediate if necessary)

Communicating About Safety
You and your roommate(s) might have different ideas about safety, so it is important to discuss issues and find an agreement for keeping you, your room, and belongings safe.

Some issues may include:

  • When to lock the room
  • Hosting overnight guests
  • Sharing passwords
  • Carrying keys and student ID cards
  • Allowing people to be in your room when roommates are not present
  • Following residence hall, University, state, local, and federal policies and laws
  • Note: Safety and security experts highly recommend that doors remain locked and un-propped, passwords not be shared, keys and ID cards remain with the owner at all times, and laws/policies are followed in order to maintain the safest living environment.
Conflict Resolution

Ten Steps

  1. Everyone involved in the conflict should get together at one time.
  2. Each person involved should agree to be up-front and honest with their feelings on the matter(s) at hand.
  3. Each roommate should take a turn describing their perception of the situation, how they feel about it, and what they want.
  4. Use “I” statements. The word “I” in a statement lets you take ownership of your feelings. It removes the blaming tone and will probably decrease your roommate’s defensiveness.
  5. Everyone should agree to compromise and help develop a solution. The alternative is continued tension and escalation of the original issue.
  6. Describe a situation that would be an acceptable solution to everyone. If you cannot agree among yourselves, bring in a third party (such as your RA) to mediate.
  7. Talk about what changes will be needed to resolve the problem.
  8. Make a plan of action and set a time frame for these changes to occur.
  9. Everyone should be committed to the plan, and make necessary personal changes.
  10. If necessary, set a future date to evaluate and re-negotiate.

Constructive Conversations
Start right. Set a time to discuss the conflict, which is convenient to everyone involved. Avoid bringing it up when someone involved is not there. A good approach would be, “Could we talk about what is going on? When would be a good time for us to work things out?”

Remember that everyone involved is equal and has equal rights to be heard. Create this sense by sitting on the floor or at the table where each person is at the same level.

Set aside your desire to “win.” Winning an argument is not the same as succeeding in conflict management, where you and your roommate(s) win over the situation.

All roommates should be able to talk freely about how they feel without being uncomfortable. Make sure that each person’s ideas and feelings are being heard and are clear to everyone involved. Be willing to share your feelings honestly and don’t expect others to know how you feel about something without your explanation.

  • Avoid blaming each other. Whose fault it was is irrelevant when everyone agrees to work toward a solution.
  • Be task oriented in sticking to the topic. Avoid digressing into other non-related grievances or incidents.
  • Avoid generalizations or blanket remarks. Avoid comments like, “You NEVER take out the trash.” A more constructive approach would be, “I felt like you didn’t do your share of taking out the trash this week.” This statement specifies a time frame, as well as articulates how you feel about the situation.
  • Talk about actions that can be changed, rather than personalities. “Please do not leave your books on the refrigerator,” can lead to a change of habit, while “You’re a lazy slob,” will only lead to defensiveness and hostility. Personal attacks destroy communication of productive ideas and solutions.
  • Don’t team up with another person against your roommate(s). This creates defensiveness. You should all be working together for a solution.
  • Don’t psychoanalyze your roommate(s). Avoid, “Maybe you don’t realize this about yourself, but…” Most people don’t like the feeling of being analyzed or critically examined by another person, especially in a conflict situation. Instead, take responsibility for your own feelings: “What you’re doing makes me feel…”
  • You don’t have to let a confrontation go from bad to worse. Take responsibility for keeping the tone of the discussion calm through your own example.

If the Arrangement Doesn’t Work
If you and your roommate(s) have made an honest but unsuccessful effort to work out your problems, you may need to realize that you cannot live together. It may be better to part ways than to continue in an uncomfortable situation. Before you come to this conclusion, you may want to consider outside help. If you and your roommate(s) have tried to work out your conflicts among yourselves, but were not able to accomplish any resolution, a third party may be able to assist. Remember that the Residence Life staff is available to assist you.

Room Changes

Room Changes/Hall Changes

In order to make sure that all students are accommodated, it is not possible to honor requests for room and/or hall changes during the first two weeks of each semester. After that time, if you wish to change rooms or halls, please go to the room change request instructions. Persons making unauthorized moves will be subject to disciplinary action. If you are requesting a room change due to a roommate conflict, please review the Roommate Agreement section above before submitting your room change request.

Single Rooms & Room Consolidation

The University and Housing & Dining Services are obligated by their bondholders to make maximum use of all space. When students are left without a roommate through no fault of their own (i.e. room changes, withdrawal of their roommate), they will have two options:

Sign a Double-as-Single Agreement

If students in double rooms find they are without a roommate and the available space is confirmed as vacant, a Double-as-Single offer will be sent via email.  The student has the option to accept or decline the offer.  If they accept the offer, the Agreement guarantees a single room for the remainder of the semester and/or academic year, by paying an additional fee (prorated, determined by the Assignments and Billing Office, by the day the roommate leaves) and have one set of furniture removed

The Room Consolidation Policy

Remain in the room at no additional charge under the condition that they may receive a roommate assignment or be reassigned to another room in the same hall (whenever necessary) to permit the maximum use of paid space. If assignment to another room is necessary, every effort is made to keep the student being moved in the same hall and on the same floor. The decision to allow students to keep the single room for spring semester will be determined by the need for spaces and will be announced as soon as possible. Students whose roommate leaves at the end of fall semester are not guaranteed a single room for spring semester. It is important that the room be prepared to receive a new roommate before the student leaves for winter break. Decisions regarding availability of the room as a single will not be announced until approximately two weeks after the beginning of spring semester. If space is available, a Double-As-Single Room offer will be emailed to the email address provided on the student’s application. If the Double-As-Single Room offer is not accepted, the student will be subject to the Room Consolidation Policy. Forced consolidation will not occur for summer housing unless the housing needs require such a move.

Temporary Moves

Students may be required to move to another hall/room in the case of disciplinary proceedings or emergency situations.

Temporary Spaces

If you are one of the last students assigned to a particular residence hall, there is a possibility that you may be placed in a temporary room when you first arrive. As spaces in permanent rooms become available, due to late cancellations and withdrawals, residents will be moved into a permanent space. If you are initially assigned to a temporary space within one of the residence halls, your cooperation and understanding during this opening period is appreciated.

Smoking

The residence halls at Colorado State University are smoke-free buildings. Residents, guests, and staff members may NOT smoke in any residence hall. Use of electric or e-cigarettes, vaporizers, and similar inhalation methods are also prohibited in the residence halls. Individuals who choose to smoke must exit the residence halls and only smoke in the outside location that has been designated as a smoking area. Smoking is prohibited in all University buildings and within twenty (25) feet of any entrance, passageway, operable window, or ventilation system.

Space Reservations

A Space Reservation Request must be made via the hall office or Conference & Event Services in order to reserve an available space in the hall for sponsored event.

  • Sponsors must have a University Account and be recognized as a University-affiliated group.
  • Additional rules & regulations for events and reservations may be provided during the reservation request process

Special Needs & Accommodations

Housing & Dining Services recognizes that some students may have medical, physical, and/or psychological needs that could be greatly impacted by their housing assignment, needs that may need some consideration in accordance with the Americans with Disabilities Act and Fair Housing Act. Students should contact the Office of Resources for Disabled Students at (970) 491-6385 to determine their need and availability of resources.

Reporting Disabilities

Residents with disabilities are welcome to share information with their Resident Directors (RDs) at the beginning of the semester. This information assists emergency personnel in providing appropriate help in case of evacuations and emergencies. Reporting is strictly voluntary.

Safety Assistance

Students with disabilities may also request a supplemental fire alarm horn or light strobe to assist them in complying with an emergency evacuation of the building such as a fire alarm. Also, if a student might require assistance evacuating a building, a computer entry into the alarm notification system of the building will be requested to alert fire and rescue personnel to the special needs status of a specific room. These accommodations are not a guarantee of safety during an evacuation, but rather an additional resource for students with disabilities.

Storage Spaces

  • A storage area for trunks, suitcases, and other small items is provided in each residence hall for current residents only. This space is for the storage of items which you will not need on a regular, on-going basis.
  • Space is limited and the University assumes no responsibility for lost/damaged articles left in storage.
  • Plan to only bring items that will fit in your car (including skis); large bulky items such as furniture, bicycles, and large appliances may NOT be stored. Gasoline, other flammable materials, and tires are also prohibited in storage areas.
  • All items stored must be properly boxed, tagged, and dated.
  • Maintenance personnel will remove improperly stored items.
  • Contact a Resident Assistant to put items into or remove them from storage.
  • Your hall staff will announce how and when to obtain access to the storage room.
  • Items may only be stored while you are living in the hall.
Abandonment of Personal Property

If a student abandons any personal property in the student room or storage areas following the termination of the Residence Hall Contract and the checking out by the resident, such property shall be disposed of according to University procedures.

Threats & Stalking

Threats
  • Threats of any kind – real, false, implied, or perceived – against a person or property will not be tolerated.
  • Residence hall staff are expected to always be cautious and respond to any knowledge of threat or injury to residents.
  • Students who makes threats to others or to themselves can be assured that staff and possibly CSUPD will respond.
Stalking

Stalking is a crime in the state of Colorado and is generally defined as willful and repeated following and harassment combined with a credible threat intended to cause the victim to be in fear for their safety. Stalking behaviors can affect the mental and physical health of the victim. Incidents of this kind should be reported immediately to the police. Don’t hesitate to ask for help.

SafeWalk

SafeWalk is a free service provided by the Colorado State University Police Department. A Community Service Officer (CSO) is available to walk you to and from any location on campus or the surrounding area from dusk until 1:00 a.m. during the fall and spring semesters*.

  • To request a SafeWalk, locate any outoor emergency service phone or call (970) 491-1155.
  • To learn more visit police.colostate.edu/pages/safe-walk.aspx.
  • *CSUPD officers are available outside of these hours.

Weapons

Weapons

Students shall not carry, possess, use or store weapons (including firearms) in the residence halls or dining facilities. As a condition of living in CSU residence halls or using CSU dining facilities, all students agree not to possess or use any weapons in such areas, to voluntarily waive any legal rights related to the possession of weapons, and acknowledge they are prohibited. This waiver is voluntary, in exchange for living and dining in CSU facilities, and applies to all students, even if they have a lawful permit to carry a concealed firearm pursuant to C.R.S. 18-12-201 et. seq. This waiver also includes all rights that may be asserted under the Second Amendment to the United States Constitution or Article II, Section 13 of the Colorado Constitution. Any possession or use of any weapon in CSU dining facilities may result in further action under applicable law or University disciplinary procedures. Weapons may be stored at the Colorado State University Police Department. Contact CSUPD at (970) 491-6425 for more information regarding weapon storage.

  • Students may not bring firearms or other weapons (hunting knives, archery, fencing, paintball guns, pellet guns, taser guns, air soft guns, martial arts equipment, slingshot, any item that is a reasonable facsimile, etc.) into the residence halls.
  • Firearms, weapons, or explosives of any nature (including fireworks and flammable liquids) are strictly prohibited in the residence halls.
  • Exotic weapons (such as swords, nunchucks, etc.) are also not permitted on University property and must be stored at the Colorado State University Police Department.
Explosives

Explosives of any nature, including flammable liquids, fireworks, and ammunition, are not permitted in the residence halls. This includes lighter fluid and Zippo®-type lighters. .